Assistant / Office Manager

codice n° 15220
1347 data inserzione - scadenza 20.11.2017
qualifiche richieste
rapporto di lavoro
orario di lavoro
luogo di lavoro
in sede
esperienza richiesta
un anno
titolo di studio
laurea triennale
1000-2000 euro mensili
testo dell'inserzione
VITTORIO GRASSI ARCHITETTO AND PARTNERS are looking to recruit a highly motivated full time Office Manager possessing natural administrative, organizational ability and passion for architecture, who is a quick learner with a great work ethic to join the team in Italy.
These are your responsibilities:
• Ensure that the office runs smoothly and efficiently on a daily basis, and health and safety policies are up to date and compliant
• Office and facilities management - stationery ordering / office supplies / food / landlord liaison
• Monitoring office running costs and invoices to approved levels
• Act as the primary interface and contact node with vendors (both online and offline)
• Support finance with invoicing and bank reconciliation
• Maintain office records (online and paper)
• International travel coordination, flight and hotel bookings, cost tracking and management of frequent flyer accounts
• Greeting and welcoming all guests and applicants, work with HR and IT to ensure that office facilities are set up for starters
• Manage inbound and outbound post/couriers
• Preparation of brochures, portfolios and texts for submissions
• Event management for corporate events and social evenings
• Privy to extremely confidential and sensitive company information, ensuring confidentiality at all times
These are your qualifications:
• A minimum of at least 2 years practical work experience in the area of Office Management
• Excellent time management and organisational skills
• Self-motivated and strong communication skills
• High level of commitment and ability to work under pressure
• Service oriented with the ability to multitask even on short notice
• Confident using Mac OS, Google Docs and Adobe Suite
• A warm approachable manner with strong social and interpersonal skills
• Fluent in English
• Passion for architecture, interiors and graphics
Giorgio Veronelli
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